The Microsoft Word document format is extremely popular and is considered the de-facto standard by many users. Many document requests include a reminder to send the work as a DOC or DOCX Microsoft Word file. An inability to create documents in this format can definitely hinder your ability to get your work done.
Mac users have multiple options regarding the word processing program they choose to employ. The can use the native macOS Pages application that enables the user to save files in multiple formats, including that of Microsoft Word. They can also opt to run Microsoft Office for the Mac to work directly in the Word app.
There are some features of Microsoft Word that make it more useful in certain collaborative situations and some users find easier to work with than Pages. You might also have Word files on your Mac if you are an Office 365 user.
However you decide to work with them, eventually, the need will arise to recover a Word document on a Mac. You might need to do this for a number of reasons:
- Accidentally deleting files from your hard disk.
- The application crashes while you are working on a file.
- Damage to your hard disk or storage device that leads to corrupt or missing files.
- Infection with a virus or malware that causes data loss.
Let’s take a look at 3 ways that can be used in an attempt to recover deleted or unsaved Word docs on your Mac:
- Using the AutoRecovery feature of Microsoft Word
- Using Disk Drill data recovery software
- Using backups or the Trash bin
#1 Recover Unsaved Word Docs on a Mac with AutoRecovery
Microsoft Word for Mac has an AutoRecovery feature that can help you recover unsaved Word documents. This option is turned on by default when you install the application and automatically saves a copy of open documents every 10 minutes.
You can modify this setting to have the app save at a shorter or longer time interval if you like. If the application or your computer happens to crash while you are working on a Word document, you can recover it to the state it was in when the last automatic save was performed.
Steps to recover an unsaved Word document on Mac:
Step 1: Open a Finder window on your Mac.
Step 2: Select the entire computer as the location.
That will be searched and enter ‘AutoRecovery’ in the Search field. You will be presented with a list of files. It begins with “AutoRecovery save of” followed by the name of the Word document you are trying to recover.
Step 3: Double-click on the file to be recovered. This will open the file in Microsoft Word.
Step 4: Select the File menu and choose Save As. Pick a new name for the document and a folder in which it will be stored and click the Save button.
Other methods must be used to recover Word document on Mac OS X systems if they have been deleted from your computer after they have been completed.
#2 Recover Deleted Word Documents using Disk Drill
Disk Drill data recovery software can prove to be instrumental in recovering those important Word files that have mysteriously vanished from your computer. It employs deep scanning technology to find deleted files and file fragments that are still physically on your computer’s storage but are no longer visible to the operating system.
Follow these steps to recover a Word document:
Stop using your machine as soon as you find that files are missing to prevent the system from overwriting the files before you can recover them.
Step 1: Download and install the free version of Disk Drill.
We suggest you install it on a USB drive to minimize the chances that the installation will overwrite your files.
Step 2: Launch the application and select the disk on which your lost files were last seen.
Step 3: Click the ‘Recover’ button to start Disk Drill’s scan of your storage device.
You can use filters to search for specific types of files and speed up the scan.
The application will return a list of the files that can be recovered using the tool.
If the preview indicates that the files you need can be recovered, you need to upgrade to the Pro version of Disk Drill to perform the recovery.
Step 4: Select a location where you will store the files.
Do not use the original location as this may overwrite the files as they are being recovered.
Step 5: Click ‘Recover’ a second time to restore your lost Word files to the new location you have selected.
#3 Recover Deleted Word Files from a Backup or the Trash
Once you have exited Microsoft Word and saved your document there are no longer any means to automatically recover a lost or deleted file. If you accidentally delete some files or are subject to a data loss scenario due to a faulty disk, there are ways that may allow you to get your files back.
- The first thing you should do when you realize that you are missing files is to open the Trash folder by clicking its icon in the lower left corner of your Mac’s screen. Files that have been deleted from the Word folder or wherever you happen to keep your documents will no longer be visible to the operating system in that location. They are, however, not totally removed from your machine until you empty the Trash.
- If the file or files you need are located in the Trash folder, simply right-click on the file name and select “Put Back”. This will return the file to its original location and you can continue working with the file as if it had never been deleted.
Hopefully, you are in the habit of taking regular backups of your Mac. You can use your backup to recover lost Word documents as long as the backup was made prior to the file deletion. You will need to use the media on which you save your backups and the program, perhaps Time Machine, that you use to back-up your computer.
There is still a way to recover deleted Word files even if you do not have a backup of the file in question, and it is not available through AutoRecovery or your Trash bin, by using data recovery software.