Here are the most common reasons for data loss in Outlook on a Mac:<\/p>\r\n
- \r\n\t
- ❌ Human error<\/b>: It’s very easy to delete the wrong email by yourself with simply one click. The good news is that if you notice that it has happened and not much time has passed since you’ll have no problem recovering the deleted Outlook email;<\/li>\r\n\t
- 📋 Message rules<\/b>: Outlook rules are special conditions that tell the application how to handle incoming email messages. If you’ve made changes to the rules, it’s possible that the emails aren’t disappearing from your Outlook account but are simply being moved to a different place.<\/li>\r\n\t
- 👀 View filters<\/b>: If you’ve applied view filters to your Outlook account, it’s possible that you do not see certain emails because of that.<\/li>\r\n\t
- 📧 Corruption<\/b>: Outlook account corruption or damage might be another reason for your data loss. If that’s the case, it’s best to create a new account since fixing it might be impossible.<\/li>\r\n\t
- 🗝️ Criminal hacking<\/b>: If you’re not being cautious enough and have a weakened Outlook account security, there is a possibility of a hacker gaining access to your emails and not only taking advantage of the data located there but even deleting some or all of your emails.<\/li>\r\n\t
- ⚒️ Physical damage<\/b>: If your Mac is physically damaged, it’s quite possible that it is causing your issues with Outlook. To check if that’s the case, try logging in to your Outlook account from a different device and see whether the missing emails are present.<\/li>\r\n<\/ul>\r\n
<\/span>How to Recover Deleted Outlook Items on Mac<\/span><\/h2>\r\n
These data recovery methods should help you to recover deleted (and permanently deleted) items in Outlook on your Mac. You can either try one option after the other or choose the most suitable method for your situation and follow the step-by-step instructions.<\/p>\r\n
<\/span>Method #1<\/span> Recover Outlook Items After Soft Deletion<\/span><\/h3>\r\n
When you click the Delete button on an email in Outlook, that email doesn’t disappear forever right away. Instead, it gets moved to a different folder in your account, where it is kept for a specific amount of time (for Outlook, it’s 30 days). If you’re lucky enough and your email is still present in that folder, you’ll be able to recover it on your Mac quickly and effortlessly.<\/p>\r\n
And here’s a quick tip for you: if you just deleted an important email in Outlook and want it back, there is a keyboard shortcut that you can use. So, how to undo delete in Outlook? Simply press Command<\/kbd> + Z<\/kbd>, that’s it. This will instantly move the recently deleted email back into the folder where it was located before deletion.<\/p>\r\n
Here’s how to recover an Outlook email on a Mac after soft deletion:<\/p>\r\n
- \r\n\t
- Launch Outlook<\/b>.<\/li>\r\n\t
- Click Deleted Items<\/b> on the sidebar on the left.
![\"deleted](\"\/howto\/wp-content\/uploads\/2022\/08\/delete-items-outlook-mac.jpg\")
<\/li>\r\n\t- Choose the email you wish to recover and click the Move<\/b> button at the top.<\/li>\r\n\t
- Click Choose Folder<\/b> from the drop-down menu and select where you wish to transfer the email to.
![\"recover](\"\/howto\/wp-content\/uploads\/2022\/08\/recover-deleted-email-outlook-mac.jpg\")
<\/li>\r\n\t- Click Move<\/b> to confirm.<\/li>\r\n<\/ol>\r\n
<\/span>Method #2<\/span> Recover Outlook Items After Hard Deletion<\/span><\/h3>\r\n
In case you permanently deleted an Outlook email on your Mac, the method described above won’t be an option. There are two main ways to delete an email in Outlook on a Mac permanently: with the Shift<\/kbd> + Delete<\/kbd> key shortcut or by deleting the email from the Deleted Items<\/b> folder.<\/p>\r\n
So if that’s what you’ve done and now you want to recover the deleted Outlook email, you’ll be able to accomplish it only when you have a backup containing the missing email or if you’ve saved the specific email to your computer before deleting it. In all other cases, move on to Method #3<\/i> and Method #4<\/i>.<\/p>\r\n
❗Important<\/b>: If you’re still using an older version of Outlook, there is one more option for you to try. To recover permanently deleted emails Outlook 2016 Mac, open the Deleted Items folder, click Home from the toolbar, and select Recover Deleted Items From Server. If the deleted emails are still there, choose them, and click Restore Selected Items to bring them back.<\/div>\r\nHere’s how to restore a deleted Outlook email on a Mac from a Time Machine backup:<\/p>\r\n
- \r\n\t
- Connect the drive containing your Time Machine backup<\/b> to your Mac (if you used the internal drive for the backups, skip this step).<\/li>\r\n\t
- Launch Finder<\/b>.<\/li>\r\n\t
- Click Go<\/b> on the menu at the top and choose Go to Folder<\/b>.
![\"finder-go-to-folder\"](\"\/howto\/wp-content\/uploads\/2022\/08\/finder-go-to-folder.jpg\")
<\/li>\r\n\t- Copy-paste the following folder path (replace username<\/i> with your own) and click Go<\/b>:
\r\nUsers\/\u2039username\u203a\/Library\/Group Containers\/UBF8T346G9.Office\/Outlook\/Outlook 15 Profiles\/Main Profile<\/kbd>![\"outlook](\"\/howto\/wp-content\/uploads\/2022\/08\/finder-outlook-files.jpg\")
<\/li>\r\n\t- Click the Time Machine icon<\/b> on the menu at the top and choose Enter Time Machine<\/b>.
![\"enter](\"\/howto\/wp-content\/uploads\/2022\/06\/enter-time-machine-on-mac.jpg\")
<\/li>\r\n\t- Using the timeline or the arrows on the right, navigate to the needed backup version.<\/li>\r\n\t
- Choose the Outlook files you wish to recover and click the Restore<\/b> button.<\/li>\r\n<\/ol>\r\n
If you’re sure that you’ve manually created a copy of the deleted email and saved it to your Mac, you can upload it back to Outlook. Here’s how to do that:<\/p>\r\n
- \r\n\t
- Launch Outlook<\/b> and click File > Open > On my Mac<\/b>.
![\"open](\"\/howto\/wp-content\/uploads\/2022\/08\/open-email-outlook.jpg\")
<\/li>\r\n\t- Locate the needed email and click Open<\/b>.
![\"open](\"\/howto\/wp-content\/uploads\/2022\/08\/open-outlook-email-mac.png\")
<\/li>\r\n\t- Click the Import<\/b> button and select the desired folder.<\/li>\r\n<\/ol>\r\n
<\/span>Method #3<\/span> Recover Outlook Items With Data Recovery Software<\/span><\/h3>\r\n
If the methods mentioned above didn’t give any results, you can try to restore the deleted Outlook emails from your Mac using specialized data recovery software. While there are a few effective data recovery tools on the market for restoring deleted files on a MacBook, not all of them support Outlook items.<\/p>\r\n
❗Important<\/b>: It’s possible to restore deleted Outlook emails on a Mac using data recovery software only if you were using a desktop email client to access your account. If you used a browser to view and send your emails, this method wouldn’t help since all your email data will be stored only in the cloud.<\/div>\r\nTherefore, when it comes to choosing a data recovery application for restoring deleted or missing Outlook emails on a Mac, our recommendation is Disk Drill. This tool has the ability to restore whole email databases from any email client (including Outlook, Apple Mail, etc.). Also, it can recover any email no matter its size since it does a fantastic job with large files.<\/p>\r\n
Follow these steps to recover deleted items Outlook Mac with Disk Drill:<\/p>\r\n
- Locate the needed email and click Open<\/b>.
- Launch Finder<\/b>.<\/li>\r\n\t
- Click Deleted Items<\/b> on the sidebar on the left.
- 📋 Message rules<\/b>: Outlook rules are special conditions that tell the application how to handle incoming email messages. If you’ve made changes to the rules, it’s possible that the emails aren’t disappearing from your Outlook account but are simply being moved to a different place.<\/li>\r\n\t
![\"Disk](\"\/howto\/wp-content\/uploads\/2020\/03\/sidebar-ban-96.png\")
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